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ECFMG ON-LINE AUTHENTICATION PROCESS

UPDATED SEPTEMBER 2016

**You must confirm that you read the following Information and Instructions**

Part 1. Important Information about Requesting a USMLE/ECFMG Identification Number


  • Identity Document. Before starting the process to request a USMLE/ECFMG Identification Number, be sure to have your official form of identification that includes your correct and current legal name on hand. The name you provide to obtain a USMLE/ECFMG Identification Number must appear as it is on your official form of identification, such as your unexpired passport.

  • Check your e-mail. The USMLE/ECFMG Identification Number assigned to you will be sent by e-mail:
    • If you are requesting a USMLE/ECFMG Identification Number for the first time, the number assigned to you will be sent to the e-mail address you provide during the authentication process.
    • If you are completing the authentication process because you already have a USMLE/ECFMG Identification Number but forgot it, the number assigned to you will be sent to your e-mail address of record.

  • Allow approximately 5 business days for processing a request for a USMLE/ECFMG Identification Number.

  • If you requested a USMLE/ECFMG Identification Number within the last 5 business days, do not submit another request. Duplicate requests for USMLE/ECFMG Identification Numbers will delay the processing of your request.

Part 2. Instructions on How to Provide the Required Information to Obtain a USMLE/ECFMG Identification Number

Before you begin the process to obtain a USMLE/ECFMG Identification Number, read the following instructions. The instructions provide important details about the biographic and contact information you will enter during the process to obtain a USMLE/ECFMG Identification Number. Follow these instructions carefully.

The information you provide to obtain a USMLE/ECFMG Identification Number will become a part of your permanent ECFMG record. Do not attempt to expedite the process by submitting incomplete or inaccurate information. Falsification of information on applications, submissions, or other materials to ECFMG may result in a determination of irregular behavior. ECFMG may report a determination of irregular behavior to the USMLE Committee for Individualized Review, Federation of State Medical Boards of the United States, U.S. state and international medical licensing authorities, graduate medical education programs, and to any other organization or individual who, in the judgment of ECFMG, has a legitimate interest in such information. Applicants should review and be familiar with the ECFMG Policies and Procedures Regarding Irregular Behavior.

If ECFMG determines that the biographic information you enter is inaccurate, not complete or insufficient to assign a USMLE/ECFMG Identification Number to you, your request for the USMLE/ECFMG Identification Number will not be processed. You will NOT be notified. After a waiting period of a minimum of five business days, you will need to apply again to obtain a USMLE/ECFMG Identification Number.

Biographic Information

Name

The name you provide to obtain a USMLE/ECFMG Identification Number will become a part of your permanent ECFMG record.

Enter your full, correct and current legal name as it appears on your official form of identification. Do not attempt to expedite the process of obtaining a USMLE/ECFMG Identification Number by submitting a partial or abbreviated name.

Your correct and current legal name means the name you use on your official form of identification, such as your unexpired passport.

  • Be careful that you enter your name in the appropriate fields. Your surname(s)/ family name(s) must be entered in the “Last Name” field. Your first and middle names/initials must be entered in the “Rest of Name” field.

  • If your correct and current legal name consists of one name only, you must enter this name in the “Last Name” field. Do not enter any characters in the “Rest of Name” field. Your USMLE/ECFMG Identification Number will be issued only after ECFMG verifies that you only bear one official name. You will receive instructions by e-mail on how to verify that you only have one name.

  • If your correct and current legal surname (family name) consists of more than one name, enter each of the names in the “Last Name” field.

  • Enter your first name in the “Rest of Name” field. Do not enter an initial only for your first name unless it exactly matches what is on your official form of identification, such as your passport. If your correct and current legal name includes a middle name or middle initial; enter the middle name/initial in the “Rest of Name” field.

  • If your correct and current legal name includes a generational suffix, select the appropriate suffix from the drop down list.

    • A generational suffix is an element of a name used to identify the person by generation, such as “Junior”, “Senior”, or “III”. Mr., Ms., Dr. are not generational suffices and must not be entered. If your correct and current legal name includes a generational suffix, select the appropriate generational suffix from the drop down list.

  • Spell your name correctly. It is your responsibility to ensure the proper spelling of the name in your ECFMG record. Review the spelling of your name carefully to ensure that it exactly matches your name as it appears on your official form of identification before you click “Submit” at the end of the process.

  • Use proper case when entering your name.
    This means you must capitalize the first letter only of each of your names and use lower case for the remainder of the letters. Do not use all capital or all lowercase letters.

  • Use Latin characters only.
    This means you must use only the 26 Latin characters of the English alphabet. ECFMG will not accept any non-Latin characters even though your personal computer may allow you to enter other characters.

  • Use of hyphens in names
    If your correct and current legal name includes hyphens between any of the surnames (family names) you enter in the “Last Name” field or any of the given names you enter in the “Rest of Name” field, ensure that you enter them appropriately.

  • Spaces between names
    If your correct and current legal name includes spaces between any of the surnames (family names) you enter in the “Last Name” field or any of the given names you enter in the “Rest of Name” field, you must ensure that you properly indicate the location of the spaces.

Date of Birth

Enter your correct date of birth. Select your correct day, month, and year from the drop down lists.

Birth Country

Select the correct country where you were born from the drop down list.

Contact Information

Address of Residence

You are required to provide a full and complete address for your current residence. ECFMG will use your address of residence as your mailing address. The three lines for street address and the line for city (if applicable) are case-sensitive. You should use proper case when entering your address. This means you must capitalize only the first letter of each of the words in the address and use lower case for the remainder of the letters. Do not use all capital or all lower case letters.

The Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury restricts U.S. organizations from doing business with or providing certain services to any individuals who have an address of residence in or who are citizens of certain countries/regions, including North Korea. If you reside in North Korea, you cannot continue with this application/request.

E-mail Address

Enter your complete e-mail address. Indicate proper punctuation. Any errors in the e-mail address you enter will delay communication from ECFMG to you. Review the e-mail address carefully before you click “Submit” at the end of the process.

Telephone Number

Enter a complete and accurate phone number that ECFMG can use to communicate with you about your request for a USMLE/ECFMG Identification Number. Review the telephone number carefully before you click “Submit” at the end of the process.