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ECFMG ON-LINE AUTHENTICATION PROCESS

UPDATED SEPTEMBER 2010

**You must confirm that you read the following Information and Instructions**

Part 1. Important Information about Requesting a USMLE Identification Number


  • Identity Document. Before starting the process to request a USMLE Identification number, be sure to have your official form of identification that includes your correct and current legal name on hand. The name you provide to obtain a USMLE Identification Number must appear as it is on your official form of identification, such as your current, unexpired passport.

  • Check your e-mail. The USMLE Number assigned to you will be sent to the e-mail address you provide during the authentication process.

  • Allow a minimum of 5 business days for processing a request for a USMLE Identification Number.

  • If you requested a USMLE Identification Number within the last 5 business days, do not submit another request. Duplicate requests for USMLE Identification Numbers will delay the processing of your request.

Part 2. Instructions on How to Provide the Required Information to Obtain a USMLE Identification Number

Before you begin the process to obtain a USMLE Identification Number, read the following instructions. The instructions provide important details about the biographical and contact information you will enter during the process to obtain a USMLE Identification Number. Follow these instructions carefully.

Do not attempt to expedite the process by submitting incomplete or inaccurate information.

**The information you provide to obtain a USMLE Identification Number will become a part of your permanent ECFMG record.**

If ECFMG determines that the biographical information you enter is inaccurate, not complete or insufficient to assign a USMLE Identification Number to you, your request for the USMLE Identification Number will not be processed. You will NOT be notified. After a waiting period of a minimum of five business days, you will need to apply again to obtain a USMLE Identification Number.

Biographical Information

Name

The name you provide to obtain a USMLE Identification Number will become a part of your permanent ECFMG record. If you subsequently submit a USMLE application that does not contain your name exactly as you enter it here, you will be required to submit acceptable documentation, as described in the ECFMG Information Booklet, to change your name of record.

Enter your full, correct and current legal name as it appears on your official form of identification. Do not attempt to expedite the process of obtaining a USMLE Identification Number by submitting a partial or abbreviated name. Remember, a USMLE application with a name that differs from the name you enter here will be rejected.

Your correct and current legal name means the name you use on your official form of identification, such as your current, unexpired passport.

  • Be careful that you enter your name in the appropriate fields. Your surname(s)/ family name(s) must be entered in the “Last Name” field. Your first and middle names/initials must be entered in the “Rest of Name” field.

  • If your correct and current legal name consists of one name only, you must enter this name in the “Last Name” field. Do not enter any characters in the “Rest of Name” field. Your request for a USMLE/ECFMG Identification Number will be issued only after ECFMG verifies that you only bear one official name. You will receive instructions on how to verify your one name only by e-mail.

  • If your correct and current legal surname (family name) consists of more than one name, enter each of the names in the Last Name field.

  • Enter your first name in the Rest of Name field. Do not enter an initial only for your first name unless it exactly matches what is on your passport. If your correct and current legal name includes a middle name or middle initial; enter the middle name/initial in the Rest of Name field.

  • If your correct and current legal name includes a generational suffix, select the appropriate suffix from the drop down list.

    • A generational suffix is an element of a name used to identify the person by generation, such as “Junior”, Senior”, or “III”. Mr., Ms., Dr. are not generational suffices and must not be entered. If your correct and current legal name includes a generational suffix, select the appropriate generational suffix from the drop down list.

  • Spell your name correctly. It is your responsibility to ensure the proper spelling of the name in your ECFMG record. Review the spelling of your name carefully to ensure that it exactly matches your name as it appears on your official form of identification before you click “Submit” at the end of the process.

  • Use proper case when entering your name.
    This means you must capitalize the first letter only of each of your names and use lower case for the remainder of the letters. Do not use all capitalization or all lower case.

  • Use Latin characters only.
    This means you must use only the 26 Latin characters of the English language. ECFMG will not accept any non-Latin characters even though your personal computer may allow you to enter other characters.

  • Use of hyphens in names
    If your correct and current legal name includes a hyphen in your given names (your first and middle name) enter the hyphen in the Rest of Name field appropriately.
    If your correct and current legal name includes a hyphen in your surnames (family names) enter the hyphen in the Last Name field appropriately.

  • Spaces between names
    If your correct and current legal name includes spaces between any of the surnames (family names) you enter in the “Last Name” field or any of the given names you enter in the “Rest of Name” field, you must ensure that you properly indicate the location of the spaces.

Date of Birth

Enter your correct date of birth. Select your correct month, date and year from the drop down lists. If you are assigned a USMLE Identification Number and subsequently submit a USMLE application, this is the date of birth that will appear on that application. If you need to correct the date of birth, you will be required to submit acceptable documentation that confirms your date of birth. Review the date of birth carefully before you click “Submit” at the end of the process.

Birth Country

Select the correct country where you were born from the drop down list.

Contact Information

E-mail address

Enter your complete e-mail address. Indicate proper punctuation. Any errors in the e-mail address you enter will result in failure of timely communication from ECFMG to you. Review the e-mail address carefully before you click “Submit” at the end of the process.

Telephone number

Enter a complete and accurate phone number where you can be contacted if ECFMG needs to communicate with you about your request for a USMLE Identification Number. Review the telephone number carefully before you click “Submit” at the end of the process.